The Basement Doctor Akron
SUMMARY:
The Office Manager supports the sales and installations teams by processing and scheduling jobs, ensuring the correct resources are allocated, and managing accounts payable and receivable.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Pulls backlog report daily
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- Makes sure all job cards in-hand are ready to be scheduled
- Calls, emails, and/or texts customers to schedule pre-inspects and installs
- Must have jobs on the schedule in a timely manner
- Maintains daily production calendar
- Fills in accurate information regarding projects
- Coordinates any external work, such as plumbing, electrical, and utilities protect service
- Obtains permits
- Processes and files paperwork from Project Managers and Foremen
- Processes any additional paperwork needed in Production Department via Production Coordinator
- Responsible for warehouse and inventory activities
- Administers and monitors credit card purchases
- Reviews vendor invoices, enters into accounting system, and makes payments
- Generates customer invoices and enters customer payments, direct deposits, and miscellaneous cash receipts into accounting system
QUALIFICATIONS:
- Minimum 3 years of experience
- Home improvement industry experience is a plus
- Ability to be strategic and think analytically
- Ability to make decisions
- Strong communication skills
- Highly organized and able to prioritize
- Excellent computer skills
- Previous experience working in a database
