Office Manager Wooster, OH

SUMMARY:

The Office Manager supports the sales and installations teams by processing and scheduling jobs, ensuring the correct resources are allocated, and managing accounts payable and receivable.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

•  Pulls backlog report daily
• • Makes sure all job cards in-hand are ready to be scheduled
• Calls, emails, and/or texts customers to schedule pre-inspects and installs
  • Must have jobs on the schedule in a timely manner
• Maintains daily production calendar
  • Fills in accurate information regarding projects
• Coordinates any external work, such as plumbing, electrical, and utilities protect service
• Obtains permits
• Processes and files paperwork from Project Managers and Foremen
• Processes any additional paperwork needed in Production Department via Production Coordinator
• Responsible for warehouse and inventory activities
• Administers and monitors credit card purchases
• Reviews vendor invoices, enters into accounting system, and makes payments
• Generates customer invoices and enters customer payments, direct deposits, and miscellaneous cash receipts into accounting system

QUALIFICATIONS:

• Minimum 3 years of experience
  • Home improvement industry experience is a plus
• Ability to be strategic and think analytically
• Ability to make decisions
• Strong communication skills
• Highly organized and able to prioritize
• Excellent computer skills
  • Previous experience working in a database